Lyron

Power Automate · Microsoft 365

Power Automate consulting: automate processes in Microsoft 365.

Already on Microsoft 365? Then Power Automate is often the fastest route to less manual work. As Power Automate consultants, we plan, build and maintain flows for SharePoint, Teams, Outlook and approvals – with naming conventions, environments and monitoring, so your Microsoft 365 automation stays stable after go-live. Single workflows start at €490.

Have workflow reviewed Compare all tools
  1. SharePoint · Teams · Outlook · approvals
  2. Often already included in your M365 licence
  3. Naming conventions, environments, monitoring
  4. Knowledge transfer to your team
Two colleagues working on laptops and monitors at a shared desk
Use Cases

Typical application areas

Power Automate is particularly strong for processes within the Microsoft world. These examples show where the platform delivers the greatest value.

  1. SharePoint Lists & Documents

    Automatic actions for new entries or documents: notifications, set metadata, copy to other lists.Example: New document in library → notify manager → create approval task

  2. Approval Workflows

    Multi-stage approval processes with escalation on timeout. Approvers receive requests directly in Teams or by email.Example: Vacation request → team lead → HR → confirmation to employee

  3. Teams & Outlook Notifications

    Automatic messages for events – in channels, as direct messages, or by email with structured data.Example: New customer feedback entry → post in support channel with details

  4. Onboarding & Offboarding

    Work through checklists: create accounts, assign groups, send welcome emails, order equipment.Example: New entry in HR list → create tasks for IT, facilities, team lead

  5. Form Processes

    Automatically process Microsoft Forms entries: save in lists, send emails, trigger additional workflows.Example: Feedback form → save in SharePoint → alert on negative score

  6. Reminders & Follow-ups

    Time-controlled actions: weekly reports, reminders before deadlines, regular data queries.Example: Every Monday send open tasks from Planner as report to team

  7. Data Sync between M365 Apps

    Keep data synchronized between SharePoint, Excel, Planner, and other M365 services.Example: New Planner task → entry in SharePoint list → update Excel overview

  8. Reporting & Status Updates

    Automatic compilations from various sources, formatted and sent to stakeholders.Example: Friday KPI summary from Power BI via email to management

Ready-made building blocks for Teams and Planner: send a weekly team digest or create meeting notes and action items automatically.

Process

How a flow runs in Power Automate

Using the automated weekly team digest as the example: five steps from the schedule to the post in the team channel. The run history shows with sample data what happens on every run.

  1. Step 01 · Trigger

    A schedule instead of a reminder

    A recurrence trigger starts the cloud flow every Monday at the agreed time. Beforehand we record for each block which system is authoritative, which filter applies and which period is read.

  2. Step 02 · Connectors

    Query the sources read-only

    Planner, the Outlook calendar and the CRM are queried through their connectors, each source with its own timestamp. Nothing is written back into a source system – no new tasks and no status changes appear.

  3. Step 03 · Filter

    Filter rather than list

    Only what has been completed since the last digest, falls due this week or has sat for more than five working days without movement makes it in. Everything else stays in the system.

  4. Step 04 · Error path

    Make gaps visible

    If a system does not answer, its block stays in the digest as a gap – with the time of the attempt, not as a zero. In addition, the responsible person gets a short message.

  5. Step 05 · Delivery

    A post in the team channel

    The digest goes out as a post in the Teams channel, every line links back into the original record, every version is filed with its date. The run history shows every run with its status.

Run history Sample data
Power AutomateEnvironment · Production
  1. Schedule
  2. Read
  3. Filter
  4. Gaps
  5. Deliver

Service · Weekly digest · Teams post

Trigger
Recurrence · Monday 06:45

Run, week 31

  • 06:45Schedule triggeredSucceeded
  • 06:45Planner · completed in week 30: 18Read
  • 06:45Planner + Outlook · due by Friday: 9Read
  • 06:45Planner + CRM · no movement for 5 working days: 4Filtered
  • 06:45Ticket system · no answerGap
  • 06:45Post in channel Service NorthPosted
Sources read3 of 4
Delivered14 recipients in the channel · version archived

Values from the product example weekly team digest

Evaluation

Advantages & limitations of Power Automate

For standard processes in the Microsoft world, Power Automate is usually the obvious choice. For complex logic, custom API integrations or self-hosting requirements, n8n is the better fit.

See n8n as the alternative

Advantages

  • Seamless M365 integration

    Deep integration with SharePoint, Teams, Outlook, OneDrive, and other Microsoft services. Many actions that would otherwise be complex are set up with just a few clicks.

  • Ready-made connectors

    Hundreds of pre-built connectors for Microsoft and third-party services. No need to study API documentation – select, configure, done.

  • Governance & permissions

    Central management via Admin Center. DLP policies, environments, and permissions can be controlled company-wide.

  • Often already licensed

    Many M365 licenses include Power Automate quotas. For standard processes, no additional costs arise.

Limitations

  • Complex logic is cumbersome

    Nested conditions, loops with exit criteria, or complex data transformations quickly become confusing. For such cases, n8n is often better suited.

  • Premium connectors cost extra

    Many external services (Salesforce, SAP, etc.) require premium licenses. Costs can rise with many users or flows.

  • Limited API flexibility

    Custom HTTP requests are possible but less comfortable than in n8n. For highly custom integrations, you hit limits faster.

  • Microsoft cloud dependency

    Data is processed in the Microsoft cloud. Self-hosting is not possible. For some data protection requirements, this is an exclusion criterion.

Best Practices

Governance & stability

Power Automate makes it easy to create flows quickly. This can become a problem when no structures exist. Here's how to stay in control.

  1. Naming conventions

    Uniform naming by schema: department, process, action. This way you can find flows again and immediately recognize what they do. Avoid "test", "copy of" or cryptic names.

  2. Use environments

    Separate development, test, and production. This prevents untested changes from directly affecting productive processes. Flows can be moved between environments.

  3. Restrict permissions

    Not everyone should be able to create flows with any connector. DLP policies in Admin Center define which connectors are allowed in which environments.

  4. Set up monitoring

    Monitor flow executions centrally. Responsible parties should be notified of errors. The Power Platform Admin Center offers corresponding options.

Costs

Licence often in place, delivery at a fixed price

Many Microsoft 365 licenses already include Power Automate quotas; premium connectors require separate licenses. We build individual workflows from €490; larger projects range from €890 to €5,900. We quote the binding fixed price after the intro call. All prices excl. VAT.

See pricing & process

from €490 per workflow

Collaboration

Power Automate + Lyron

We help you leverage the potential of Power Automate – with clean flows that are still understandable and maintainable in a year. Whether new builds or optimization of existing flows: we bring structure to your automation.

Need more than flows – such as custom web parts or Copilot apps? Learn more about SharePoint development & Microsoft 365 apps.

  1. Inventory

    Review existing flows, identify chaos

  2. New Build

    Structured flows according to best practices

  3. Knowledge Transfer

    Your team learns to build further

FAQ

Frequently asked questions about Power Automate

Power Automate is strongest for processes inside Microsoft 365: approval workflows, notifications in Teams and Outlook, SharePoint document processes and form handling. If you already have Microsoft 365 licenses, you can often automate standard processes without additional tool costs.
Many Microsoft 365 licenses already include Power Automate quotas – standard processes then cost nothing extra. Premium connectors, for example for Salesforce or SAP, require separate licenses whose costs rise with the number of users and flows (as of July 2026).
We build individual workflows from €490; larger automation projects range from €890 to €5,900. Ongoing support with monitoring starts at €290 per month – entry prices and the process are on our pricing page.
For standard processes in the Microsoft world, Power Automate is usually the obvious choice. For complex logic, custom API integrations or self-hosting requirements, n8n is the better fit. We advise you independently on which tool suits your processes.
No. Power Automate processes data exclusively in the Microsoft cloud; self-hosting is not possible. If your data protection requirements demand that data never leaves your own infrastructure, self-hosted n8n is the better alternative.

Free consultation · 30 minutes

Have your flows reviewed.

Whether existing flows that have grown wild or your first process in Microsoft 365: in a no-obligation conversation we work out what Power Automate can solve cleanly – and where n8n fits better.

  • Free & no obligation
  • 30 minutes via Google Meet
  • First view of effort & benefit
Have workflow reviewed Pricing & process
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